As of April 11, 2020, all fifty states have made declarations of emergency in the midst of the COVID-19 pandemic. President Trump has also declared a national emergency. This means billions of dollars are available to assist agencies facing extraordinary costs. The United States Fire Administration has a Public Assistance Grant Program to help with cost recovery. The Public Assistance Program and Policy Guide published by FEMA has all the details. There’s a lot in this guide, so please read it carefully. Eligible agencies include:
- State & Territorial Governments
- Indian Tribal Governments
- Local Governments
- Private Nonprofit Organizations
One of the key elements of this program is the need to fill out ICS Form 214 – Activity Log. That’s where we come in. Emergency Reporting is making it easy for you to reduce the hours needed to fill out this form by providing Report #1797 – FEMA ICS 214 Form Activity Log for Reimbursement. This new report is a first for ER since it is formatted to match the actual FEMA form.
- The first iteration of the form is not tied to a specific incident, though by using Adobe Acrobat Reader “fill and sign” feature (see below), it’s super easy to use this form as needed for a single incident or to quickly fill in all the required fields.
- Since most agencies are running their operational periods for an entire 24-hour shift, this form will auto-fill the following fields:
- Section 2 – Operational Period (based on parameters selected for the report)
- Section 5 – Home Agency
- Section 7 – Activity Log (pulled directly from the Daily Log in the system)
- Section 8 – Prepared by, Position/Title (Rank), Date/Time
- By downloading the PDF of this report and then opening it in Adobe Acrobat Reader (or other PDF reader/editor), it’s easy to fill in the other sections. You can also add your electronic signature too. This article from Adobe walks you through the entire fill & sign process within their Adobe Acrobat Reader program.
Tough times can bring out the best in people and organizations. Emergency Reporting is staying true to our core value of Fire Service Advocacy by providing system tools to make this challenging time just a little bit easier for our customers.
Business Development Analyst
Special thanks to Lieutenant Michael Moore of Orange County Fire Rescue (FL) for providing the Windows screenshots.
About the Author:
Tom Louis is ER’s Business Development Analyst. After 22 years of service, he retired from the Green Valley Fire District (AZ) in 2013 as a battalion chief. He has been part of the Emergency Reporting family since 2011, training customers around the world. Tom graduated summa cum laude from Arizona State University with a bachelor’s degree in Fire Service Management. He is an avid reader of both non-fiction books and technothriller novels, loves Mopar muscle cars, and has a soft spot for retired racing greyhounds.