“Before Emergency Reporting, we were like a typical fire department and using a lot of books and binders. Being able to manage information, do inspections and do inventory – and not have to fill out paperwork that needs to be transcribed – has allowed us to manage much more effectively for the last five years. It’s made my job much easier.” – Jim Rebitski, Assistant Fire Chief, Black Forest Fire and Rescue (CO)
“It’s so much easier to use as we speed right through reports. We are able to save time because all of our paper reports are consolidated now; daily apparatus checks, pre-plans, maintenance and the occupancy module…all can be completed in the field with iPads so we can input more data, faster, on the spot, including pictures. – Mike Brubaker, Fire Chief, City of Loudon Fire Department (TN)
Emergency Reporting users will all agree: Using a cloud-based Records Management Software (RMS)
system is so much better than dealing with old-fashioned paper records. So why are there so many departments out there that still use the latter? There could be many reasons, but a main one is that the very idea of switching everything over to software is daunting and seems like too much of an overwhelming and time-consuming challenge to tackle.
Having switched hundreds of agencies from paper to our RMS, we can assure you that it doesn’t need to be daunting. In fact, it’s surprisingly easier than you’d think. If you’re still using paper records at your department, you’re missing out on the many benefits that will far outweigh any inconvenience you might experience during the switch.
Keep reading to learn about those benefits and to see why you should make the move from paper to RMS today (and find out more in our upcoming webinar):
Easily Accessible Reports and Data: When your data is submitted in your RMS and backed up in the cloud, it’s always available right at your fingertips for instant access. No more flipping through binders, folders, files, etc. and manually putting together the data you need. With an RMS, your data can be accessed anywhere, any time. When it comes time to do things like purchase equipment, apply for grant funding, defend your budget to decision-makers, or create an annual report, your data will be easily accessible and ready to help you make data-driven decisions and tell your agency’s story.
Easier Accreditation and Compliance: Not only will your new RMS open up new and easier ways to leverage your data, it will also make it that much convenient when it comes to compliance, accreditation, and so on. Whether its local ordinances, state laws, FOIA & Public Records Requests, grant applications, ISO audits, lawsuits, Workers’ Compensation, etc. – you’ll have easy access to all the data you need.
Some of the other main benefits of moving from paper records to RMS software include:
- Increased reporting accuracy
- Integrated NFIRS/NEMSIS reporting (complete one report instead of two)
- More efficient resource and time management
- Ease of use
- Exceptional data security
- Uses less physical space
With ER’s Fire and EMS RMS, you’ll have a robust system that offers a plethora of modules and tools to manage your entire station, including: a Daily Log for recording activities; Incidents Module for NFIRS and NEMSIS 3 reporting; a Maintenance Module for managing and keeping track of your apparatus and equipment; Training, Administration, and Payroll Modules to manage all of your personnel; an Occupancy Module for fire safety inspections, plan reviews, permits, preplans, and public education events; and an Events Module for business meetings, parades/ceremonies, work details, fire prevention activities, LOSAP, etc.
If you decide to make the move from paper to ER, as a new customer you’ll receive a two-hour, one-on-one online session with one of our expert trainers. Our software is well-known for being easy to use, but should you need additional help you’ll have access to our 24/7 U.S.-based customer support team, our online Knowledge Base with a wealth of information and how-to articles/videos, live Virtual Thursday educational webinars, and regional in-depth training events across the country.
Making the move from paper records to a cloud-based RMS is a decision you won’t regret, and we take pride in making it a smooth and painless process. If you’re not sure if it’s the right move, you can give ER a test drive by signing up for a no-obligation free trial here.
If you’d like to learn more about the process and benefits of moving from paper to RMS, watch the recording of our recent webinar, led by retired Fire Chief and ER Trainer Mark Wolf: https://www.youtube.com/watch?v=cRcoDakuc_M.